How to Create a New Books List in Alma and LibGuides
Guest post by Sarah Johnson, Assistant Director, Collections and Content, at Boley Law Library, Lewis & Clark Law School
Read on for step-by-step instructions for creating an attractive New Books post in LibGuides using Alma and the blog feature in LibGuides.
Step 1: Catalog and Add to Temporary New Book Location
Newly added items are cataloged and processed, and those selected to be featured on the New Book Shelf are sent to Circulation.
Circulation staff sets a temporary location in the catalog to New Book by using Alma’s Scan in Items function:
Alma > Currently at: Boley Law Library: Circulation Desk > Fulfillment > Scan in Items > Change Item Information > Change type: Temporary > Location: New Book > scan item barcode
Twenty-four hours after the items are scanned to the temporary location, a report becomes available in Alma Analytics.
Step 2: Run Alma Analytics New Books Report
Select the date or range of dates the items were scanned to the New Book temporary location.
This is an example of the resulting report:
Step 3: Set up a New Books LibGuide
We use a LibGuide to feature new books by category. Each new month gets a new page within the guide, and pages from previous months’ new book lists are archived in the guide. This allows us to review older lists throughout the year, and also to retain page view statistics for each month.
- Create a template page, including a top box with an introductory message, and hidden boxes for each frequently used category
- Copy the template page as new hidden pages for each month of the year
- Create a blank Archive page, under which to nest previous months’ lists
Step 4: Add “Book from the Catalog” Content to LibGuide Boxes
Working from the Alma Analytics report and the online catalog, add each new title to its appropriate category on the LibGuide page for the current month, as a “Book from the Catalog” asset. Here’s how:
- Copy the MMS ID from the Analytics report
- Paste it into a Primo search
- Click the title in the search result to open the full record
- Analyze the title, subject headings, and description in the full record to determine which category or categories in the New Book list to use
- Copy the ISBN from Primo
- Back in LibGuides – find the box with the appropriate category for the book
- Click Add/Reorder > Book from the Catalog
- Paste the ISBN > click Get Book Info
- Ideally, bibliographic metadata will be available and will populate the following fields in the asset editor: Title, Author/editor, Publication date, Description
- Copy the call number from Primo and paste it into the asset editor
- Copy the permalink from Primo and paste it into the asset editor
- Select the desired Description Display setting (we use Hover over “info” icon)
- Repeat for all books in the list
● More than one category:
For items that fit in more than one category, add the first asset using the default Create New Book editor; add to the other categories by selecting Add/Reorder > Book from the Catalog > Reuse Existing Book > enter the title of the book to find the asset you already created > select and save.
● No metadata
If no bibliographic metadata is available, copy and paste it manually from Primo to the editor: Title, Author/editor, Publication date, Description.
● No cover art
If no cover art is pulled with “Get Book Info,” you can add one via image URL by selecting “Other” from the drop down menu in the cover art box.
Grab the image URL from the publisher’s website, or from a Google Images search.
Paste into the guide asset.
Step 5: Review Changes and Publish the Page
Once all the items from the Analytics report are added, make sure:
- all populated category boxes are unhidden
- all empty boxes are hidden or deleted
- assets within boxes are sorted by title
Then publish the page by setting the page visibility to “Show on public guide.”
Step 6: Reorder / Move Pages to Archive Previous Month
Reorder the pages so that the previous month is nested under the Archive tab: Page > Reorder/Move > Pages. Take a look at the final product.
Step 7: Post a Blog Entry to Announce the Latest Additions
Check out the final product: New Books LibGuide.